Finance Guide
CIVIL AIR PATROL FINANCIAL MANAGEMENT GUIDE
This publication was developed to assist wing and region directors of finance, squadron finance officers, wing administrators, commanders and finance committees in performing their duties.
The terms QuickBooks Premier® and QuickBooks® will be used throughout this guide interchangeably.
Any comments or suggestions should be directed to your Wing Financial Analyst or to FMMGMT@capnhq.gov
WING PROCEDURES
-WING COMMANDER
-WING DIRECTOR OF FINANCE
-WING FINANCE COMMITTEE
-WING ADMINISTRATORS
-BANKING
-CREDIT CARDS & CREDIT ACCOUNTS
-FIXED ASSETS
-CONTRIBUTED FACILITIES & UTILITIES
-TRAVEL
-BUSINESS MEALS & ENTERTAINMENT
-FUNDRAISING, GRANTS & RAFFLES
SUBORDINATE UNIT PROCEDURES
-UNIT COMMANDER
-UNIT FINANCE OFFICER
-UNIT FINANCE COMMITTEE
-UNIT DEPOSITS
-UNITS SAVINGS & INVESTMENTS
-UNIT PAYMENTS 20
-UNIT CREDIT CARDS & CREDIT ACCOUNTS
-UNIT FIXED ASSETS
-UNIT CONTRIBUTED FACILITIES & UTILITIES
-UNIT CONTRACTS
-UNIT BUSINESS MEALS & ENTERTAINMENT
-UNIT FUNDRAISING, GRANTS & RAFFLES
QUICKBOOKS® OVERVIEW
-QUICKBOOKS® HOSTED PLATFORM
-LOGGING INTO THE QUICKBOOKS® HOSTED PLATFORM
-SMARTVAULT
-CLASSES
-ITEMS
-CREATING ITEMS
-CUSTOMERS & VENDORS
-INTERCOMPANY TRANSACTIONS
-BUDGETS
-REPORTS
ASSETS
-CASH
-ACCOUNTS RECEIVABLE
-RECORDING DEPOSITS
INCOME
-ACCOUNTING FOR NHQ-REIMBURSED MISSIONS
LIABILITIES AND ACCOUNTS PAYABLES
-GENERAL
-1099 INFORMATION
-ENTERING BILLS
-PAYING BILLS
-PRINTING CHECKS
-SPECIAL ACTIVITY ACCOUNTS
-DEFERRED REVENUE
-PAYROLL
-ACCRUALS
EXPENSES
-BILL APPROVAL & PROCESS METHODS
-SERTIFI
-PREPAID EXPENSES
-CONSOLIDATED MAINTENANCE PROGRAM
UNIT ACCOUNTING
-ACCOUNTING FOR UNIT FUNDS
-UNIT REPORTS IN QUICKBOOKS®