Gift Catalog
Registration Zone
Registration Zone is Civil Air Patrol's go-to solution for seamless event registration and management. With Registration Zone, you can easily register for events, manage your attendance, and stay updated on the latest happenings in the CAP community.
In one of my first conversations with our CIO after taking command, we spoke about our vision for a single event registration system for all of Civil Air Patrol. I am excited to say, that our vision is being realized in the upcoming Registration Zone application! The objective is to consolidate our disconnected event management capabilities into a unified enterprise solution across Civil Air Patrol (CAP). This digital transformation project eliminates the complexities associated with members having to engage with multiple vendors for payments, invitations, notifications, and event tracking. Registration Zone has been developed to serve as a centralized hub, offering members a single, comprehensive platform for all CAP events, thereby simplifying event management, and reducing burden on our members.
Major General Edward Phelka, CAP National Commander/CEO, October 2023 email to CAP membership
Registration and Attendance Prerequisites
Digital Parent/Guardian Approvals
Enable Unit Commander Approvals for Events
CAP Health
Attendance by Unit Report
Mark Attendance
Office Hours
Major Releases
Bug Reports & Enhancement Requests
User Guide
Following every major release, the Registration Zone User Guide is updated to include new or modified features. You can find the User Guide in the top left corner of Registration Zone. You must be signed into eServices to access the User Guide. We recommend returning to this link rather than saving it to your computer to ensure you are always using the most up-to-date version.
Best Practices
The Best Practices section will receive additional updates during Summer 2026 to include pictures of each item and directions for how to utilize it, as well as include other best practices. Best practices should not be construed as regulatory.
Registration and Attendance Prerequisites
These help check for a large list of items that can be selected by event leadership. Cadet Protection compliance should be enabled for all events, then additional prerequisites as they are applicable to your event. A SAREX or bivouac may use GES completion, RCLS may use C/MSgt as a minimum rank, while a Level III course may require registrants to already have their Level II. Registration and Attendance Prerequisites help to reduce the administrative burden on event staff from looking up each registrant to confirm they meet event criteria. Next time you are creating an event, check out the Registration and Attendance Prerequisite tabs to explore the available options.
Organization Prerequisites can be used to require registrants be part of a specific unit (or group, wing, or region). This helps prevent someone from Othertown Composite Squadron from registering for Hometown Composite Squadron's event. For example, this event is configured to only allow members from MAR-NC-019 to register. Anyone from outside that unit would see a red box under the Met column, and no registration button would appear at the bottom of the screen. Multiple units can be selected to allow for neighboring unit participation. Selecting a headquarters unit allows anyone within that echelon to register (ex, MAR-NC-001 allows any NC Wing member to register - not just those who are assigned to MAR-NC-001). 
Member Type Prerequisites can be used to require registrants of different member types to have completed a prerequisite. Selecting a member type adds a section for them to your screen, then clicking the blue Add Prerequisite button allows you to add them. Active or Trainee ES qualifications, maximum/minimum ages or ranks, cadet protection completion, CAP Health usage, and much more is available to choose from. It is important to note that prerequisites for each member type are all or none - if your list includes a minimum age, and encampment completion, and a duty assignment, members must meet all three criteria to be able to register.
Above: Prerequisites for a cadet for an ES-related event. Notice that they need to update their CAP Health profile to be able to register.
Above: Prerequisites for a senior for a Legal Officer training. Notice they need to not only update their CAP Health profile to be able to register, but the activity director has restricted it to those with at least a technician rating in the Legal track.
Attendance Prerequisites are similar to Member Type Prerequisites and can help with progressive training. Maybe your event registration opens in January but the event is not until April - plenty of time for a cadet to have a birthday, a senior to become TLC current, or one of the most popular options - pay their invoice. The Invoice Paid prerequisite can be used to quickly check to see who still owes money to your event, and email them, without having to check the Event Administration or Universal reports. For events with a long registration window, we recommend including CAP Health to ensure you have the most current information about each member coming to your activity. Requested accommodations, medications, and other medical information can change significantly in the months between when a member registers for encampment and when they attend.
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Digital Parent/Guardian Approvals
Digital parent/guardian approvals in Registration Zone are an equivalency to the paper CAPF 60-80 and CAPF 60-81. Parents/Guardians who are linked to their cadet (see GoCivilAirPatrol.com/ParentPortal for more information about how to link accounts) get an email when their cadet registers for an event with digital approval enabled, and they can review event details and submit approval from their computer or phone without needing to print, sign, and scan a paper permission form.
Digital Parent/Guardian Approvals can be enabled from the Approvals tab on your event setup by selecting the "Event requires Parent/Guardian Approval" toggle. Note that any approval settings are locked in once someone registers for your event, so be sure to enable this before testing or opening up event registration. For cadets 18 or older, parent/guardian approval is not required.
Above: The Parent/Guardian approval toggle.
Above: Cadet's view of an event that requires Parent/Guardian approval.
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Enable Unit Commander Approvals for Events
Enabling commander approvals helps to include commanders in what events their members are going to. This is particularly important for events that have members attending from multiple units. CAPR 60-1 8.1.3 requires cadets to obtain permission from their unit commander to attend an activity hosted by a CAP unit other than their own, so enabling commander approvals satisfies this regulatory requirement and reduces the burden on the cadet. Commanders will ordinarily approve member’s requests to attend these activities, denying requests only for good cause.
Commanders: Approvals have meaning! Please take the time to review the event and make a determination if the member should or should not be attending. It is ok to disapprove someone's registration provided you have good cause to do so.
Commander Approvals are configured on the Approvals tab of your event setup. Select UNIT then click Add Permission. You can also enable notifications on approval or disapproval and include a message that will be sent to the member when they are approved or disapproved. In the example below, the event is using Unit Commander approvals. An email is sent to the member when they are approved or disapproved, as well as some custom text to include additional information, instructions, or links that are needed for the event. Remember to set the Can pay for event or add ons when: setting to Approved on the Advanced Setting tab if you are using Unit Commander approvals! Otherwise, members will be able to pay before they have been approved.
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CAP Health
CAP Health is CAP's electronic health record, intended to support the health and wellbeing of members involved in various CAP events, missions, and activities. Like digital parent/guardian approvals are an equivalency for the paper CAPF 60-80 and CAPF 60-81, events using CAP Health remove the need for members to use paper CAPF 160(I) and CAPF 161(I). CAP Health can help reduce the burden on HSOs and administrative staff for an event, and provides a secure method of transmitting health information instead of relying on physical or emailed forms.
CAP Health can be required for events by using Registration and Attendance Prerequisites. During event setup, select the Require Medical Profile Complete option from the registration or attendance prerequisite setup tabs and set the number of months since the last health profile update. We recommend that it is updated within the last 6 months for registration prerequisites and within the last 1-2 months for attendance prerequisites. This ensures activity leadership and HSOs have the most up to date information for each member. For more information about CAP Health, please visit the Health Services webpage or consult the CAP Health User Guide available in eServices.
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Attendance by Unit Report
The Attendance by Unit Report shows leaders what events their members have applied to, both within their unit and across the nation. NCSAs, Encampments, SAREXs, STEM workshops - if the event is in RegZone and you have a member signed up for it, they will show up on this report. This can be helpful for unit-level leaders to meet the requirement in CAPR 60-1 8.1.3 of informing the Wing DCP if a cadet is attending an activity hosted by another wing.
The Attendance by Unit Report can be accessed from Registration Zone, then click on Attendance by Unit in the left-hand reports section. If you do not see this, contact your commander to be assigned to a duty position that includes RegZone reporting access or granted permission through WSA.
Select your desired unit and a start and end date, then click View Report or Export Data. The start and end date must be fully inclusive of any events you are searching for. Selecting the Out of Echelon checkbox will only show events that members in that unit have register for that are held outside of their echelon. In the below example, the report would only return NC-019 members who are signed up for events outside of NC-019. You can use the search box to filter for specific members, events, and their registration status from the RegZone interface, or export to excel to gain additional sort and filtering abilities. Searching for NCSA, for example, will show all NCSAs as CAP/CP always includes that in the event title.
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Mark Attendance
Just like it's important to do attendance during unit meetings, it's important to do attendance at events! Registration Zone's Mark Attendance feature helps event admins keep an online record of who attended an event. Attendance marked in RegZone is pushed to the member's attendance log, so you can easily look to see who attended what event in the past. Knowing who was at what event can be helpful for local fundraising to quantify the volunteer impact of CAP in your community, and
Mark Attendance is enabled in the Advanced Setting tab of Edit Event. Toggle Attendance will push to the Attendance Log? on, and then pick Registered, Slotted, Paid. These options will prevent someone who wasn't slotted or paid from being marked as present. This should be done during your event setup.
After your event, click on Attendance within the Administration section of Registration Zone, then find your event and click the Mark Attendance button.
To mark individual attendance, select if the member attended or did not attend. If they attended, select the attendance type from the dropdown: advanced student, cadet cadre, participant, senior staff, or student graduate. If they did not attend, enter a reason. You can also use the Bulk Attendance to enter multiple CAPIDs, or Mark All Attended/Did Not Attend buttons to mark attendance for large groups of people at once.
Office Hours
Beginning April 2026, CAP Cadet Programs hosts Registration Zone office hours twice a month to help answer questions, work out event issues, and provide recommendations and best practices for using our Registration Zone platform! Attendance is not limited to just Cadet Programs Officers - members in any duty are welcome to attend. Office hours are drop in, so you can come and go as you please, no RSVP required.
Two sessions are held each month:
1st Thursday of the month, 12-1pm central time
2nd Wednesday of the month, 7-8pm central time
You can sign up for office hours at this link.
Major Releases
This section only includes past and future Major Releases. Registration Zone is constantly being improved with minor enhancements not considered a Major Release.
Release 1 - Basic Features COMPLETE!
This initial release focused on essential features: event creation and customization, registration, and reporting.
Release 2 - Payments COMPLETE!
This release introduced payment management, allowing events to collect payment directly in Registration Zone and deposit funds into the appropriate host unit's account. Payments can be configured to collect different amount from event participants and staff, as well as by membership type.
Release 3 - CAP Health Integration COMPLETE!
This release integrated CAP Health with Registration Zone, allowing event leadership and HSOs to collect and view relevant health-related information about event participants. The use of CAP Health is an equivalency to the paper CAPF 160(I) and CAPF 161(I).
Release 4 - Sessions COMPLETE!
This release added sessions, allowing members to sign up for things like airshow shifts or tour groups.
Release 5 - Parent/Guardian Approvals & Guest Portal COMPLETE!
This release extended the application's reach to parents and guardians, enabling them to register and approve their cadets for events, manage accounts, and more. Digital Parent/Guardian approvals are an equivalency to the paper CAPF 60-80 and CAPF 60-81. Additionally, functionality was added to allow nonmember guests to register for events through their own CAP account.
Release 6 - Add Ons COMPLETE!
This release introduced add ons to events, allowing members to purchase extra experiences, tickets, or items along with their event registration. Challenge coins, conference guest tickets, and tshirt sizes are all common uses of add ons.
Release 7 - Free Add Ons IN DEVELOPMENT
This release enhances add ons, allowing them to be offered for free and for event administrators to manage a registrant's add on payments.
Bug Reports & Enhancement Requests
For enhancements, suggestions, and existing bugs please submit a helpdesk ticket using our CAP eServices Helpdesk by logging into eServices and selecting the Help Desk link or click here.
Page last updated: 6 July 2026
Contact: cadets@capnhq.gov
