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INFO:
The primary goal of the Electronic Funds Source (EFS) Program is to eliminate the need for wing and member mission reimbursements for specific fuel and vehicle maintenance. This program helps reduce the administrative burden on processing many transactions.
Each COV will be issued an EFS card to be used primarily only for specific fuel and minor maintenance (trailers and equipment installation are not included).
Each card will be numbered with the vehicle number it’s assigned to and can only be used with that vehicle. Do not use COV’s specific EFS cards with any other COV.
The EFS card will be issued to the unit and must remain with the vehicle. The unit will be responsible for ensuring the EFS card remains with the vehicle.
Allowable expenditures will include routine oil changes, wiper blades, batteries, and any other required maintenance that does not exceed $500.00 per visit. Wing CC/LG/LGT can approve all maintenance that is required which is under the $500.00 threshold.
The EFS card will be used for purchasing fuel on all CAP/FM reimbursable Air Force Assigned Missions (AFAM).
The EFS cards should be used to complete all vehicle maintenance, except maintenance over $7,500. All vehicle maintenance that is over $500.00 must first be approved by the CAP/LGT and then a card override will be completed by CAP finance (CAP/FM).
Contact your respective wing for procedures for vehicle maintenance under $500.
Click here for Procedures for Vehicle Maintenance $500 - $7,500.
Click here for Procedures for Vehicle Maintenance over $7,500. *NOTE* The EFS card is not used for this.
STEP-BY-STEP GUIDE:
Click here for the EFS card Guide.
*The below steps assume that you already have approval for the vehicle maintenance, services, repairs, or AFAM fuel you are about to purchase.
1. Insert card.
2. Input PIN – The PIN is the first four digit of the COV number.
3. Additional Input: These are optional as not all machines will ask these.
Input Drivers ID/Customer ID/Fleet Number – Use PIN
Input Odometer – Use driver’s CAP ID
Input Zip Code – Use 36112 (NHQ zip code)
4. Print & Save receipt.
**If you do not get a receipt from the machine, see an employee. If that is not possible, take a picture of the pump with the totals.
Troubleshooting:
Make sure the total cost is not above the approve amount or card set limit. Pay close attention to taxes or if additional fees are charged for credit cards.
Ensure you enter the PIN and other information correctly.
Look at the FAQ section to find out what to do if the EFS card is not working.
