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INFO:
All CAP owned trailers will be added to the Vehicle module in ORMS.
CAP/LGT does not purchase trailers, as such the wing/unit is responsible for the purchase, maintenance, and disposition of trailers. The wing is responsible for ensuring their approved drivers are experienced and capable of safely towing trailers. A check ride must be performed before a driver is allowed to tow under CAP driving permissions.
Click here for a Check Ride Evaluation sheet.
Like CAP vehicles, trailers still need to be checked for safety prior to operation. This must be accomplished using the CAPF 132T, Trailer Inspection guide and Usage Data worksheet.
CAP/LGT only funds trailer annual inspections and maintenance/repairs for glider trailers. Both trailer annual inspections and glider trailer maintenance (MX) requests are like any other vehicle MX request, but CAP/LGT is the approver no matter the cost. This is because trailers and glider trailers do not get issued an EFS card like other standard vehicles and CAP/LGT uses one EFS card for the annual inspection and maintenance. Make sure the request has the vehicle number, documented estimate, and the vendor accepts credit card payments over the phone.
All CAP trailers will be marked with 16” CAP shield decals, one will be placed on each side of the trailer and a third will be placed on the rear. A CAP banner decal will be placed under each emblem on the side of the trailer. United States Air Force Auxiliary decals will be placed below the CAP banner. Every effort should be made to have the decal centered on the side of the trailer. However, actual location of placement may vary depending upon window/door locations and/or location of permanent objects or structures.
Click here for CAP Decal Information.
STEP-BY-STEP GUIDE:
Trailer Annual Inspection/Glider Trailer Maintenance (MX) request
1. Take the vehicle to a state certified/licensed facility.
2. Get a documented estimate of the repairs/services.
If this total is above $7,500. Please click here for guidance on MX request over $7,500.
3. Send the estimate to CAP/LGT via email emanning@capnhq.gov.
- Ensure the email has the attached estimate/quote and the vehicle number
- Pictures of the estimate are acceptable if everything is visible (but do not text them)
- Links do not work and are unacceptable
4. CAP/LGT will assess your request.
*If you do not get a response in 48 hours (besides weekends or holidays), please reach out again
If you need your request expedited, call CAP/LGT at 334-508-1193. You must email your estimate first, as CAP/LGT will not approve request over the phone without a quote, which is a blind approval.
5. MX Approval/Assistance/Denial.
Approval: If your request is approved, you will get an email stating the request is approved and to let CAP/LGT know when services are complete so payment can be made.
Assistance: If more information is needed to process/assess your request, CAP/LGT will ask for what is needed.
Denial: If your request is denied by CAP/LGT, you will be sent the reason why in an email and be given guidance to start the vehicle retirement process.
6. Service Completed. Send CAP/LGT the final invoice of the services. This should have the total as well as the contact information of the vendor.
7. CAP/LGT will contact the vendor and make payment over the phone for the services.
8. A receipt is always needed. Even though a receipt will be requested during payment. When the vehicle is picked up, please ensure you get a copy of the receipt, and it is uploaded to the vehicle's record in ORMS.
Once the receipt is uploaded in ORMS, this process is completed.
