How to Update Unit Information

Have you seen the NEW Unit Locator? Check it out here.

Note: The new unit locator is updated daily, Monday through Friday. Please take a moment as often as needed to be sure the information is correct, clean out any innacurate information, and format your fields properly for an external audience (not using all caps, not using the 24 hour clock, etc).

Steps to update information shown on the unit locator

Unit information listed in the online unit locator can be easily updated in eServices. Duty Positions who have access to the update the information include: Administrative Officers, Personnel Officers, Vice Commanders, Chiefs of Staff, Commanders, Directors of Personnel and Deputy Commanders.

Log into your eServices account at www.capnhq.gov.
Select Menu in the upper left corner. Next, click on Personnel, then select Membership System.
Click on the red chevron and Membership System in the upper left corner. In the menu that appears, select Org. Maintenance. Your unit information should automatically populate. If it does not or if you have multiple units under your command, select the correct unit from the drop-down menu at the top of the page.
You should now see information regarding your unit on the page. At the bottom half, you should see six tabs labeled: Organization Addresses, Organization Contacts, Meeting Times, Unit Contacts, and Members.
Click on the tab containing the information you would like to update. After changing the information, be sure to select the "Add/Update" button at the bottom of the page.
The new information is now saved to the unit record in eServices. Unit information changes are submitted to the online unit locator once daily, Monday through Friday.

Important Note: Personally Identifiable Information (PII) is not permitted on CAP public pages. Any contact information displayed on public pages must use a Civil Air Patrol email address, not a personal email address. Phone numbers listed in the directory may include building or office lines. An exception has been made to allow personal mobile numbers if they are listed as the unit contact's primary number in the Unit Locator.

Data placement and entry tips

Unit Image - Coming soon - You'll be able to upload your unit patch in the organization maintenance module.
Commander Name - This is done automatically. No action needed.
Unit Name - This is done automatically. No action needed.
Unit Contact - The most recent person added to the unit contacts list. First and last name only, do not use all caps or include rank.
Contact Phone Number - The phone number from the most recent unit contacts entry. Formatted (###) ###-####. Leave blank to prevent showing it.
Contact Email - The email from the most recent unit contacts entry. Use only official CAP email address. Leave blank to prevent showing it.
Meeting Address - The primary address input under organization addresses. Do not use all caps. Format as a full address with only a 5 digit zip code.
Hours - This is pulled from the meeting times section. Format as [Day] at [Time] (Ex. Tuesdays at 6:30 p.m.). Do not use all caps or 24 hour clock.
Contact Us button - This button is dynamic and will pull data in this order: Website URL, then, if that's empty it will go to unit contact email address, and if that's empty, it will go to the unit contact phone number. It's best practice to have the website URL go to a form to be filled out for interested prospective members.
Unit Notes - This appears in the top paragraph of the about section. Use this to give welcoming guidance or tell people about your unit's unique elements. Do not use links or internally facing content or language.