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Membership Card Photo Guide

The following guidelines outline the requirements for your eServices photo, which will be used for your CAP photo membership card and CAP Form 101 Specialty Qualification Card. After you crop and upload your photo into eServices, your photo will be automatically sent to your commander for validation prior to use.  If it is rejected for any reason, you will receive an e-mail notification explain why it was rejected.

Suggestions for taking your photo

  • We recommend using "Portrait Setting" on camera.

  • You can also try taking your picture vertically instead of horizontally.

  • Photo size should be around 500 kb

CAP Photo Guidelines

Membership ID photo Sample
Example of a perfect photo for the membership card or CAP Form 101

  • Must be a color picture with full face and frontal view

  • Must have a white or off-white background

  • Photo should capture from just above the top of the head to the bottom of the neck line

  • Photo should be in normal attire or appropriate CAP uniform

  • Photo must have been taken within the last 12 months

  • If you normally wear prescription glasses, wear them for the picture - if they are transition lenses, wait until they become transparent

  • If you have a problem with glare from your glasses, tilt your head down slightly when you take the photo

  • Head should be centered in the picture and eyes open and looking at the camera

  • Preferred electronic photo format is .jpg.  However, .png and .gif is acceptable

  • Photo needs to be replaced with a current one every five years

Reason For Photo Rejection

Bad Photo 1

  • Wear of headgear hat, etc.

  • Wearing of sunglasses

  • Dark or multi-colored background

  • Items in background

  • Flag in background

  • Vertical or horizontal distortion

  • shot from the waist up

Head Gear

Bad Photo 2


Bad Photo 


eServices Photo Uploading Instructions

1. Login to eServices 

2. Click on Administration in the left menu

3. Select Photo Upload from the menu that appears

4. Click the "Choose File" button, then navigate to the photo on your computer or device.  Double-click the photo.

5. Click the "Continue to Crop" button

6. Click and drag the diagonal corners to expand the highlighted box to full size.  You can then click and drag the box to center your face in the photo 

7. Click " Crop photo" to save your photo. This will automatically save your photo to your record and send a notification to your squadron commander.  He or she will need to validate the picture before it appears in your eServices record

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