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We are excited to have you in Baltimore as you join the over 700 CAP members who attend the National Conference each year. You have a unique opportunity to learn from some of the most experienced members, meet members of the National Staff, and learn from fellow members from around the country.
 
We hope this information will be helpful. If at any time you have any questions, don’t hesitate to contact us at events@capnhq.gov (prior to the event) or just ask any of the staff members while at the conference.
 

Download the pocket schedule here!

Getting There and Getting Around

  • CAP plans to provide a limited free shuttle from Baltimore-Washington International Thurgood Marshall Airport (BWI) to the hotel.  Timing to be scheduled.   If you arrive during non-shuttle times, you will need to make your own transportation arrangements to the hotel.  

  • When making plans to attend the conference, don't be late in making your hotel reservations as rooms are limited and they book up fast.

  • Arrive in enough time to explore the hotel, conference meeting spaces and the surrounding area.

Where to Stay

The Conference Hotel is the Baltimore Marriott Waterfront (700 Aliceanna St., Baltimore, MD 21202). CAP has arranged a special rate of $140/night plus tax. Hurry though, these rates are only good through 15 July 2019!

What To Bring

  • Bring business cards for networking or download a networking app like Bump.

  • A comfortable bag/tote to carry all your items.  Don't forget to pack a notebook and pens.

  • Review the “What to Wear” section for uniform guidelines.  Bring your blazer/jacket or sweater as the conference rooms can get chilly.

Opening Reception and Banquet Information

Please note that a regular conference registration does not include a banquet ticket or access to the opening reception.  Opening Reception and Banquet seating is very limited so be sure to buy your ticket early as seats may not be available onsite. The deadline to purchase opening reception and banquet tickets is 10 July 2019.

When purchasing your banquet tickets, please know that the CAP regions are assigned tables and make their own seating charts. While you must purchase your ticket through Eventbrite, if you have a special request for seating please let your region know. 
 
Keynote Speaker -- Maj Gen Cedric George, USAF (Ret)

  • Wing and Region commanders host  their tables and will determine who will be seated at their table.  

Banquet Attire

  • The attire for the banquet is mess dress, CAP blazer combination with plain white shirt and black bow tie for senior members, Semi-formal uniform for cadets or appropriate civilian attire.   

 Banquet Menu  

Spring/Summer Salad

Arugula, Spinach, Mandarin Segments, Blueberries, Toasted Almond, Blueberry Vinaigrette

 

Herb Roasted Marinated Chicken Provençale

                Herb Marinated Chicken, Onion Ragout, Parmesan Mashed Potato, Chef Vegetable

 

Taste of Baltimore Dessert Trio

                Chocolate Cookie Cheesecake, Lemon Peppermint Mousse, Lady Baltimore Miniature Pie

 

Fresh rolls and butter

Coffee, Tea, Water

 
 Special dietary meals available if requested prior to 20 July 2019. Please notify events@capnhq.gov.

What to Wear

  • Opening Reception

Casual civilian attire.

  • Command Council Meeting

Command Council Members:  Air Force light blue shirt, no tie; White aviator shirt (with gray slacks/skirt)

Audience: Air Force light blue shirt, no tie; White aviator shirt (with gray slacks/skirt); blue CAP golf shirt (with gray slacks/skirt)

  •  General Assembly, Meetings, & Learning Labs

Command Council members, individuals receiving awards and personnel seated at a head table or making presentations:  Service dress coat, blue blazer combination or appropriate civilian attire

Audience: Air Force light blue shirt or blouse with or without tie/tab; White aviator shirt with or without tie (with gray slacks/skirt); blue CAP golf shirt (with gray slacks/skirt)

  • Awards Ceremony

Award recipients: Service dress coat or blue blazer combination

Audience:  Air Force light blue shirt or blouse with or without tie/tab; White aviator shirt with or without tie (with gray slacks/skirt); blue CAP golf shirt (with gray slacks/skirt)

  • Banquet

Mess dress or CAP blazer combination with plain white shirt and black bow tie for senior members, semi-formal uniform for cadets or appropriate civilian attire.  Service Dress is also permitted for those who do not have one of these preferred uniforms.  

  • Sightseeing & Leisure

Appropriate civilian attire

 

Refreshments and Food

  • There will be several refreshment breaks at the conference offering hot and/or cold beverages.

  • The Baltimore Marriott Waterfront and the surrounding area have a diverse selection of restaurants and lounges offering unrivaled cuisine to please every palate.

  • The Opening Reception (ticket required) will have heavy hors d'oeuvres and a cash bar.

 

Health and Safety

  • Baltimore is moderate in humidity, so be sure to drink plenty of water to keep energized and avoid dehydration.  You may want to bring your own water bottle for an inexpensive way to stay hydrated.

  • Average temps in August are mid 80s to low 90's.  Hydrate and avoid being outside for extended periods during the hottest part of the day.    

  • Remember to travel with a companion whenever you leave the hotel property, in case of an emergency.

 

Planning

  • Make your first stop Conference Registration.  Pick up your name badge, a conference program, and any purchased tickets or vouchers for the Thursday opening reception, Friday call to prayer and the Saturday night banquet.  If you are a first timer, be sure to tell the registration staff this is your first time at the conference and they’ll ensure your name badge is annotated with “First Time Attendee”.

  • Keep an eye out for first time attendees – like you, they’ll be looking for other attendees to meet.

  • When you receive your conference program, take a minute and select the learning labs you would like to attend.  Try to pick at least two for each time slot, in case one isn’t what you expected or the room is full.  

  • Make sure you arrive in enough time to attend the Opening Reception on Thursday evening (ticket required).  First Time Attendees are invited early – at 6:30 pm - to have a chance to meet CAP leaders.

  • Make the most of your conference and sit up front at the learning labs!  Don’t be afraid to ask questions or engage in group conversations.

  • Make plans to visit Vanguard early in the conference.  Their on-site stock is limited and they close on Saturday afternoon. (Be sure to purchase a conference coin as a memento!)

Airport Transportation Options

 
 Arrivals     Baltimore-Washington International Thurgood Marshall International Airport


CAP will run complimentary shuttle vans from Baltimore-Washington International (BWI) to the Baltimore Marriott Waterfront.   Shuttle services will not be provided for any other airport. Note: family members are authorized to ride in CAP vehicles between the airport and the conference hotel during the National Conference.

TBA

Pick up point at the airport will be in the baggage claim area.  Please look for CAP personnel to direct you to the CAP vans.
Note:  If you are planning on arriving before or after the listed times, the shuttle will not be available.  Please arrange for alternate transportation.
See the BWI website for more transportation options: https://www.bwiairport.com/

 
 
Departures  

 
CAP will run a complimentary shuttle bus from the Baltimore Marriott Waterfront to BWI for departures on Sunday, 11 August.  The bus will depart from the Marriott at the following times:
 

4:30am

6:00am

7:30am

9:00am

10:30am

12:00 noon

 

Parking Options

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