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Note Forms (Word)

Forms Word

Forms listed with an asterisk (*) may be transmitted without a person’s actual signature via e-mail only.
  
  Complete the form and place the name, title and unit of the signing authority in the signature block of the form and save the file.
 
  Prepare e-mail and ensure the name, title and unit of the signing authority is in body of the e-mail and attach the file (form) to the e-mail.

    Forms listed with a double asterisk (**) may be transmitted as a scanned document (to include the person’s actual signature) via fax or e-mail.  Either Microsoft® Word or Portable Document File® (PDF) forms may be used.  
 
    MS Word

      Complete the form, save, print, and obtain the person’s actual signature.

      Scan the form and save as image/picture (e.g., jpeg, tif).

      Prepare e-mail and attach the file (form) to the e-mail.
 
    PDF

      Print, complete the form and obtain the person’s actual signature.  (2) & (3) same as above.

Note:  Forms listed without an asterisk are required to be “originals” and may not be transmitted via fax or e-mail.

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