CEAP for Adult Leaders
All Adult Leaders
Thank you for your assistance in keeping cadets' participation in the CEAP program confidential. Please don't share the names of CEAP recipients beyond those who need to know.
Cadets who receive uniform assistance will receive an email from Vanguard with instructions. Emailed vouchers will go to the cadet and parent emails, if on file. Funds for the vouchers are transferred directly from NHQ to Vanguard, they do not pass through the Wing or the cadet directly. If cadets spend up to the allocated amount there will be no cost to them. Families may spend more, but will be responsible for costs in excess of the voucher. Vouchers may only be used on approved uniform items. Vouchers are non-transferable and expire as indicated. After that time all unused voucher funds revert back to CAP. For problems with the voucher, please email firstname.lastname@example.org or call Rita LaBarre at (800) 221-1264 X 221.
Prioritization of Support
CEAP funds are awarded to cadets in priority of need. Families who self-identify that they receive Federal assistance through well-known programs like SNAP, school lunch, Social Security, unemployment, etc., are “Priority 1.” Families with multiple cadets in the program or with a combined family income of less than $60,000 a year are “Priority 2.” Families who self-identify as having a financial need but don't meet any of the previous criteria are "Priority 3." Within those priority groupings, CEAP is awarded on a first come, first served basis. Further, first-time encampment attendees have priority over graduates returning for a second year (or beyond).
Squadron commander must approve or disapprove a cadet's CEAP application before it may be processed by NHQ. When considering approvals no proof or documentation of a cadet's financial situation is required. We just ask that you help keep the Air Force funds directed towards the families who need it most. We expect that most cadets who raise their hands for assistance have a true need. The squadron commander is in the best position to make sure that the funds stay targeted towards low-income families.
Squadron commanders serving units with a large number of economically disadvantaged cadets, or cadets without regular internet access, may apply for their cadets using the online application. Simply enter the cadets CAPIDs answer the questions and submit.
DCPs, Encampment Commanders & Finance Officers
To have your encampment listed on the CEAP application and upcoming encampments page, please submit your encampment information here.
Computing Encampment Fees
The CEAP allocation rate for cadets receiving tuition assistance will still be actual lodging cost plus a per diem. We use CAP’s rate for operations, $35/day. Previous year’s experiences indicate that this is a fair rate which will cover expenses associated with encampment. If you have a per cadet lodging cost, please submit documentation to email@example.com.
Transmitting Financial Assistance
We’ll transmit payment in one lump sum via EFT to the host wing account, 20 days prior to your encampment.
Due to the auditing procedures for these special funds, every dollar needs to be associated with the CAPID of a cadet who graduated from the wing encampment. Although rare, it’s conceivable that a cadet who receives financial assistance might not show up for encampment or might not graduate. In that case, the wing must return that cadet’s financial assistance to National Headquarters or transfer the assistance to a graduating cadet. The routine encampment report you complete via eServices will include a field for this purpose.
A CEAP report is available through the Encampment Reports module in eServices. It's viewable by Commanders, Vice Commanders, Chiefs of Staff, and Directors of Cadet Programs. Others can be granted access by the WSA. Please note that the “Status” column refers to unit commander approvals while the “NHQ Processed” column refers to the processing. If NHQ Processed is Yes, NHQ will transfer tuition to the wing account and/or arrange the Vanguard uniform voucher. If NHQ Processed is No, the cadet is on the waiting list for funds.
Many encampments use online registration programs which allow for families to pay encampment fees when signing up. Please consider how cadets receiving tuition assistance will interact with the registration. Some wings have been able to give CEAP cadets a "coupon code" to bypass the mandatory payment or create a free CEAP cadet category for registration purposes. Families approved for CEAP should not have to put up any money for their cadet to attend the activity.
If a cadet is approved for CEAP tuition assistance after they pay for encampment, the encampment must provide the family a refund after graduation.
Last update: 22 January 2018