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Activity Director Help Page

What does the timeline for NCSAs look like?

The planning process for summer activities is constant.  Winter and spring may flex a week or two depending on course offerings

We begin a summer planning cycle before the current year ends.To help keep things clear we try to use some common milestones. ** Dates are subject to change.

1 Sept

Begin Summer Close Out and solicit CSA nominations from Regions/Wings

**15 Sept

Activity credit cards turned off

**30 Sept

After Action Report and AD Completion Module Deadline 

Deadline for CSA/NFA nomination packages

**30 Sept

NCSA budgets 1st draft due using the template provided for (update for upcoming FY and projection for subsequent year) using the template provided on AD tab of NCSAS.com website

**1 Oct

Begin coordination of staff summary recommending next year's activity directors/Solicit CSA nominations from Regions/Wings

**16 Oct - 15 Nov

Update activity websites, and as needed throughout season; Winter/Spring activity registration opens on or about 15 October

**15 Nov

Activity directors & CSA lineup approved by CAP/CC

**15 Nov

Summer activities announced for the following year

**28 Nov

Activities updated in eServices

 1 Dec

Members begin applying online

15 Jan

Initial application deadline to be considered for priority in placement for primary status most summer activities

NLT 1 Feb

Unit approvals in eServices of online

**NLT 15 Feb

NFAs submit Oplan--extended to 1 March

NLT 15 Feb

Wing approvals in eServices of online NCSA apps

**16 Feb-1 Mar

Portions of Registration & Payment turned off to accommodate initial slotting 

**18-20 Feb

Hand Slot only those approved by CAP/CP--Updated

**21 Feb 

Autoslotting program runs

**22-28 Feb

Check to make sure all business rules are applied and notify CAP/CP if adjustments are needed

**26-27 Feb or after 2 Mar

Courses that do not autoslot may slot their courses or wait until AFTER 2 March, if they do not want auto notifications for accepting a slot to go out

**28 Feb/1 Mar

Automated slotting announcements to cadet participants

**NLT 1 Mar

Welcome letters added to activity websites

**NLT 10 Mar

Make email contact with your slotted cadets

NLT 15 Mar

NFAs submit initial Risk Assessment for activity and sub-activities

NLT 31 Mar

Activity credit cards activated, certifications due monthly when purchases are made

31 Mar

Initial student payment deadline for NCSAs

1 Apr

Activity Directors can begin Alternate slotting to replace disenrolled cadets

**15 Apr

NCSAs and Accredited CSAs submit initial Risk Assessment for activity and sub-activities

30 Apr   

Final student payment deadline for NCSAs

2nd weekend in June 

1st activity should not be any earlier than this without approval of CAP/CP

2nd weekend in August 

Last activity should not be any later than this  without approval of CAP/CP

NCSA & NFA Director Training for 2020

Please save the following dates for activity director and staff training.  Note that on those webinars where finance, safety or public affairs is highlighted, we would like for the staff member(s) who will fill those roles to attend the webinar, as well as the activity director.  You are welcome to invite other staff to attend any of the webinars.  If you are unable to attend, we ask that you have your deputy on the call.  All calls will be webinars, meaning you will get the most benefit if you can login on a computer or mobile device to see visual content.  All training will be recorded and posted below.  No password is required to access the recordings this year.

Add the event below to your calendar for the webinar.  You will receive an email as well with the link to the Teams meeting.  

New Activity Director Training

8 & 9 Jan 1930CST (Director's choice; both agendas the same)

Webinar #1 - Kick off - Off to a Great Start

Ready, Set, Go-Tools for Directors and Year of "Strategic Planning"

15 or 16 Jan 1930CST (Director's choice; both agendas the same)

Webinar #2 - Looking for Info in All the Right Places

Are you connected and able to use the activity management tools? Review of Slotting Timeline and instructions for each action. This webinar is vital to running a smooth slotting process, and so please make it a priority on your calendar

3 or 4 Feb 1930CST (NCSA & NFA Directors & Nationally Accredited CSAs using eServices Registration; Director's choice on date, both agendas are the same)

Webinar #3 - Safety Dance or How to Make RM Part of Cadet Life

Bring Your Safety Officer to Webinar Day

2 or 3 Mar 1930CST (NCSA & NFA Directors)

Webinar #4 - It's All About the Money

Bring Your Finance Officer to Webinar Day--all things finance reviewed & slotting

6 or 7 Apr 1930CDT (NCSA Directors and finance officer) & 1930CST (NFA Directors and finance officer)

Use this link to Join Microsoft Teams Meeting

Can’t be by a computer?  Use this number and conference ID instead.

+1 334-245-6025   United States, Montgomery (Toll)

Conference ID: 926 321 980#

You will receive best training by connecting online.

Slides for Credit Card Certification Online

Slides for How to Upload Credit Card Receipts Online

Webinar #4.1 - National Glider Academies Flight Ops, WMIRS & Release Training

Please join us for REQUIRED training on the unique procedures used for Glider Academies this summer, as well as training on the Flight Academy Management screen in WMIRS, including screen demonstrations and Risk Management and Flight Release procedures.  This training is specific to glider academies.  

27 April 1930CDT  (NFA Glider Directors, WMIRS data entry personnel,and at least 1 FRO who will conduct releases for the academy)

Recording for Glider Flight Ops, WMIRS & Release Training from 2019

Guides on how to use portions of WMIRS is under the  "Helpful links" of this page.

A link to the paper-based portions of the processes is under the "Helpful links" on this page.

Webinar #4.2 - National Powered Flight Academy Flight Ops, WMIRS & Release Training 

Please join us for training on the unique procedures used for Powered Academies this summer, as well as training on  the Flight Academy Management (FAM) screen in WMIRS.  We will demo FAM and Risk Management and Flight Release procedures.  This training is specific to powered academies.  

28 April 1930CDT (NFA Powered Directors, WMIRS data entry personnel,and at least 1 FRO who will conduct releases for the academy)

Recording for Powered Flight Ops, WMIRS & Release Training from 2019

Guides on how to use portions of WMIRS is under the  "Helpful links" of this page.

Webinar #5 - Public Affairs Training

11 May 1930CDT (NCSA & NFA Directors and PAs)

Bring your PA and finance officer to webinar day-Being part of the BIG picture and easy ways to tell (y)our story, can't get enough finance training.  We will have a timed agenda so that finance officers and PAs may join for their portion only.

Registration and recording for Webinar #5 Coming Soon

Public Affairs Handout for Social Media Guidance

Webinar #6 - Tying up Loose Ends

Finishing strong: Otherwise known as, "Getting things ready for next year before we forget the lessons we learned"

Registration Link Coming 

24 or 25 August 1930CDT (Director's choice; both agendas the same)

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