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Activity Director Help Page

What does the timeline for NCSAs look like?

The planning process for summer activities is constant.  

We begin a summer planning cycle before the current year ends.To help keep things clear we try to use some common milestones. ** Dates are subject to change.

1 Sept

Begin Summer Close Out and solicit CSA nominations from Regions/Wings

**15 Sept

Activity credit cards turned off

**30 Sept

After Action Report and AD Completion Module Deadline 

Deadline for CSA nomination packages--extended to 15 Oct

**30 Sept

NCSA budgets 1st draft due using the template provided for (update for upcoming FY and projection for subsequent year)using the template provided on AD tab of NCSAS.com website--extended to 25 Jan 

**1 Oct

Begin coordination of staff summary recommending next year's activity directors/Solicit CSA nominations from Regions/Wings

**16 Oct - 15 Nov

Update activity websites, and as needed throughout season

**15 Nov

Activity directors & CSA lineup approved by CAP/CC

**15 Nov

Summer activities announced for the following year

**28 Nov

Activities updated in eServices

 1 Dec

Members begin applying online

15 Jan

Initial application deadline to be considered for priority in placement for primary status most summer activities

NLT 1 Feb

Unit approvals in eServices of online NCSA apps

**NLT 15 Feb

NFAs submit Oplan with initial Risk Assessment for activity and sub activities

NLT 15 Feb

Wing approvals in eServices of online NCSA apps

**16 Feb-1 Mar

Portions of Registration & Payment turned off to accommodate initial slotting 

**17-19 Feb

Hand Slot only those approved by CAP/CP

**21 Feb 

Autoslotting program runs

**22-28 Feb

Check to make sure all business rules are applied and make adjustments

**26-27 Feb

Courses that do not autoslot may slot their courses or wait until 2 March if they do not want auto notifications for accepting a slot to go out

**28 Feb/1 Mar

Automated slotting announcements to cadet participants

**NLT 1 Mar

Welcome letters added to activity websites

**NLT 10 Mar

Make email contact with your slotted cadets

NLT 31 Mar

Activity credit cards activated, certifications due monthly when purchases are made

31 Mar

Initial student payment deadline for NCSAs

1 Apr

Activity Directors can begin Alternate slotting

**15 Apr

NCSAs and Accredited CSAs submit initial Risk Assessment for activity and sub-activities 

30 Apr   

Final student payment deadline for NCSAs

2nd weekend in June 

1st activity should not be any earlier than this

2nd weekend in August 

Last activity should not be any later than this 

NCSA & NFA Director Training for 2019

Please save the following dates for activity director and staff training.  Note that on those webinars where finance, safety or public affairs is highlighted, we would like for the staff member(s) who will fill those roles to attend the webinar, as well as the activity director.  You are welcome to invite other staff to attend any of the webinars.  If you are unable to attend, we ask that you have your deputy on the call.  All calls will be webinars, meaning you will get the most benefit if you can login on a computer or mobile device to see visual content.  All training will be recorded and posted below.  No password is required to access the recordings this year.

You must use the registration link to register for the webinar.  You will receive a "confirmation of registration" email which will include the login and dial-in information.

Webinar #1 - Kick off - Off to a Great Start

Ready, Set, Go-Tools for Directors and Year of the "Partnership" New Guy/Gal Training

14 or 17 Dec 2018 1930CST (Director's choice; both agendas the same)

Registration for Webinar #1

Webinar #2 - Looking for Info in All the Right Places

Are you connected and able to use the activity management tools? 

14 or 15 Jan 1930CST (NCSA & NFA Directors & Nationally Accredited CSAs using eServices Registration)

Recording for Webinar #2

Webinar #3 - It's All About the Money

Bring Your Finance Officer to Webinar Day--all things finance reviewed & slotting

10 Feb 1930CST (NCSA Directors) & 11 Feb 1930CST (NFA Directors)

Recording for Webinar #3 (NCSA Directors)

Recording for Webinar #3 (NFA Directors)

Slides for Credit Card Certification Online

Slides for How to Upload Credit Card Receipts Online

Webinar #4 - Safety Dance or How to Make ORM Part of Cadet Life

Bring Your Safety Officer to Webinar Day

17 or 18 Mar 1930CDT (NCSA & NFA Directors)
Recording for Webinar #4 Part 1

Recording for Webinar#4 Part 2

Risk Assessment Worksheet Example 

Deliberate Risk Assessment Example

Webinar #5 - Public Affairs Training

14 Apr 1930CST (NCSA & NFA Directors)

Bring your PA and finance officer to webinar day-Being part of the BIG picture and easy ways to tell (y)our story, can't get enough finance training.  We will have a timed agenda so that finance officers and PAs may join for their portion only.

Recording for Webinar #5 Coming Soon

Public Affairs Handout for Social Media Guidance

National Glider Academies Flight Ops, WMIRS & Release Training

Please join us for REQUIRED training on the unique procedures we will use for Glider Academies this summer, as well as training on the new release of the Flight Academy Management screen in WMIRS.  After a thorough review of operations in 2017/2018, changes were made to processes and procedures for  flight operation.  These will be covered in this session.  It will include Flight Academy Management screen demonstrations and Risk Management and Flight Release procedures.  This training is specific to glider academies.  A link to the paper-based portions of the processes is under the "Helpful links" on this page. Guides on how to use portions of WMIRS is under the  "Helpful links" of this page.

April 15 1930CST  (NFA Glider Directors and WMIRS data entry personnel)

Recording for Glider Flight Ops, WMIRS & Release Training

Guides on how to use portions of WMIRS is under the  "Helpful links" of this page.

National Powered Flight Academy Flight Ops, WMIRS & Release Training 

Please join us for training on the unique procedures we will use for Powered Academies this summer.  as well as training on the new release of the Flight Academy Management screen in WMIRS.  After a thorough review of operations in 2017/2018, changes were made to processes and procedures for  flight operation.  These will be covered in this session.  It will include Flight Academy Management screen demonstrations and Risk Management and Flight Release procedures.  This training is specific to powered academies.  

May 6 1930CST (NFA Powered Directors, WMIRS data entry personnel, and at least 1 FRO who will conduct releases for the academy

Recording for Powered Flight Ops, WMIRS & Release Training

Guides on how to use portions of WMIRS is under the  "Helpful links" of this page.

Webinar #6 - Tying up Loose Ends

Finishing strong: Otherwise known as, "Getting things ready for next year before we forget the lessons we learned"

Registration Link Coming 

8 or 9 Sep 1930CST (Director's choice; both agendas the same)

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