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Finalist Instructions

How to Claim Your Scholarship or ensure your Youth Aviation Initiative Program Enrollment

Preparation 

1. Respond to the email address as directed in the email from Cadet Programs to ensure two-way communication before sending any other documents (DEADLINE 05 April 2021). 

2. Any scholarship application verification documents requested should be sent electronically, using the upload link which is provided in your acceptance/instructions email.  Please do NOT send documents via email.  EXCEPTION: Documents sent directly from institutions like your high school, college or ACT College Board may be uploaded or sent electronically to scholarships@capnhq.gov or mailed to the address below. (DEADLINE 30 April 2021):

Civil Air Patrol NHQ/CP
Attn: CadetInvest
105 South Hansell Street
Maxwell AFB, AL 36112
 

3. Label ANY documents you send as: Yourlastname_CAPID_ItemName.  Ex. Jones_113762_Contract or Jones_113762_FlightPlan

4. For scholarships, we will not send a check until ALL forms are received and verified.  Please email scholarships@capnhq.gov well in advance of the deadline if you encounter any problems obtaining transcripts, ACT/SAT scores, student pilot certificates, medical certificates, etc.  If you do not submit forms on time, your scholarship will be given to another cadet.

Note: If you are using your flight scholarship or financial assistance for payment to attend a Civil Air Patrol National Flight Academy, be sure to send the activity staff notification of your scholarship or program enrollment so they know to hold your slot. It could take up to 2 weeks to send you the check once we receive ALL required documentation. 

Documents to Submit/Upload 

I. Scholarship Payment Request Form (for Academic and Flight Scholarships only)--Complete the top portion of the Scholarship Payment Request Form up to "Amount" above the "Purpose" box and upload to the link in your acceptance email. (Link is also on this page under "Preparation" item number "2.") The form must be downloaded first, and then filled in before saving and uploading.  Otherwise, it will show up as a blank form when you send it to us.  If you do not have Adobe, please send your mailing address to Lt Col Zachariah using scholarships@capnhq.gov, and he will create a Scholarship Payment Request Form for you. 

II.  Cadet Lift or Take-off Program (TOP) Cadet Travel

Travel Policy Notes 

We will book your travel by air and have the ability to accommodate some special requests.  Otherwise, if your requirements are so unique that you choose to book air travel yourself, please get permission from cadetinvest@capnhq.gov first, and then follow instructions in item "II.a.Travel Reimbursement Request Form" to be reimbursed. Reimbursement requests may be made at any time up to 2 weeks after your activity completes, but will not be paid until after the date that travel commences.

Air

Our travel reimbursement policy allows us to purchase a non-refundable main cabin, basic, economy or similarly discounted/deeply discounted fare ticket. The lowest-cost round-trip ticket with a reasonable travel itinerary that meets arrival/departure criteria for the activity is the basis for reimbursement/booking. The ticket must be purchased a minimum of 21 days in advance. If you have special requests like remaining for vacation or not returning to the same airport, we will book/reimburse if it is less than the cost of a round trip.  If the airline requires a fee for an unaccompanied minor, we will pay that fee, but be prepared, you most likely will have to pay the fee at the airport even if we book your ticket.  You also may be reimbursed for 1 checked bag to and from your activity and will need to pay that fee at the airport as well.  Use instructions in Item "II.a. Travel Reimbursement Request Form"  to be reimbursed for these fees.  You may turn in a request for reimbursement (see item II.a.) at any time after purchase and up to 2 weeks after completion of the activity, but we can't process for payment until after travel commences.  

Ground

You may choose to travel by car instead, and we will reimburse for mileage up to the amount of the lowest-cost, non-refundable 21-day-advance purchase, round-trip ticket for those who live outside of the local area (50 miles).  You may also travel by train or bus IF the activity staff has indicated they will pick you up at those terminals. You will have to purchase a bus or train ticket yourself and request reimbursement. You may turn in a request for reimbursement (see item II.a.) at any time after purchase and up to 2 weeks after completion of the activity, but we can't process for payment until after travel commences.  

  II.a.  Booking Travel (for Cadet Lift or TOP Cadet Programs)--Use this link Travel Request Form to provide us with details to book your air travel.  In addition, upload to Submission Folder - Travel Docs, a photocopy of the front and back of the photo ID you will use to go through security. Here is a link to the TSA website which tells you what forms of ID are acceptable.  Note that children under 18 years of age flying unaccompanied, will need to comply with ID requirements of their airline. We will do our best to accommodate special requests or unique travel needsbut may not always be able to do so.  Staying to see family or departing and returning from different airports is possible -  If the special request costs more, we will book if you pay for the fee/fare above reimbursable costs, or you may choose to book yourself and be reimbursed using the form in item II.b. below. 

  II.b.  Travel Reimbursement Request Form (for Cadet Lift or TOP Cadet Programs)--Complete top portion of the Cadet Lift/TOP Cadet Travel Reimbursement Request Form through the "Purpose" box and upload to Submission Folder - Travel Docs.  Please type the name of the activity including its course number and location.  The course number is on the NCSAS.com website at the top of the ad for the activity, or you can find it on the preferences tab of your eServices application. The form must be downloaded first, and then filled in before saving and uploading.  Otherwise, it will show up as a blank form when you send it to us.  Reimbursement requests may be made at any time up to 2 weeks after your activity completes.

You must also upload a legible receipt(s) for the expense(s).  If traveling by car, include a google map or the like which shows the distance from your point of departure to the activity and back. This map will serve as the receipt to calculate your payment.  If traveling by air, train, or bus, the receipt should include the purchase date, name of the traveler, itinerary for travel which includes dates and times, departure and arrival airports, and fare class or description.  It also must show the paid amount and ticket totals which breaks out fees.

III. Commitment Statement (for Academic and Flight Scholarships only)--Complete the appropriate commitment statement linked on this page and upload the link in your acceptance email.  (Not applicable for Cadet Lift and Take-off Program (TOP) Cadets) 

Academic Scholarship Form Links Flight Scholarship/Program Form Links
Board Of Governors Academic Civil Air Patrol (CAP) Cadet Flight
Civil Air Patrol (CAP) Academic  Lt Col William E. Hanna, Jr. Memorial Cadet Flight
Dr. Ron Hanson Academic National Soaring Museum Flight Scholarship
USAA Academic Lt Col Edward J. Myzie Flight Academy Scholarship
Veteran's of America, Detroit Chapter 9 Academic  
   
  Cadet Wings Commitment Statement

 

IV.  Transcripts  (for Scholarships only) -- Have your high school or college email or mail your transcripts. As a substitute, unofficial transcripts are accepted but must be dated after 05 April 2021. Use the upload link in your instructional email if you fall into this category. If you are home-schooled, send records available to demonstrate your successful progress in school.  This item should be signed by the person/institution responsible for your attendance and uploaded to the link in your instructions email.

 

V.  ACT or SAT Scores  (for Academic and Flight Scholarships only)--Send SAT or ACT results to verify what you reported in your application. 

SAT college code    3910
ACT college code    5534

You do not have to send in your SAT/ACT scores if one of the following applies

  1. You have received a CAP Scholarship in the past 2 years and your SAT/ACT scores you competed with this year are the same;

  2. Your school posts your SAT/ACT scores on your transcripts; or

  3. You selected "NOT TAKEN" or  "1549 or lower" for SAT or "21 or less for ACT" on your scholarship application.

VI.   Additional Documents for Flight Scholarships  (for Flight Scholarships only)

  1. Flight Training Plan Update--Describe how you plan to use the flight scholarship with details.  You may use the one submitted during the application, but update it and be specific.  Who will you fly with if getting instruction, where will you fly, how often, the estimated time you will complete the certification you are working towards, etc. Upload to the link in your acceptance/instructions email.

  2. 3rd Class Flight Medical Certificate-- Upload a copy of your 3rd Class medical certificate, if you are progressing towards a pilot certificate that requires a medical.  Not required if you are using funds to attend or take an online ground school.  Upload to the link in your acceptance/instructions email.

  3. Student Certificate (or applicable pilot certificate)--If you are using funds for flying, upload a copy of the front and back of your Student Pilot Certificate or applicable pilot certificate to the link in your acceptance/instructions email.

VII.   Additional Documents for Cadet Wings Program (for Cadet Wings Program only)

  1. Student Pilot Certificate--Upload the front and back copy of your Student Pilot Certificate to the link in your acceptance email.

  2. FAA Medical Certificate--Upload a front and back copy of your FAA Medical Certificate to the link in your acceptance email.

  3. Solo Endorsement--Upload a copy of your most recent solo endorsement to the link in your acceptance email. (If you are pursuing a Single Engine Land (SEL) rating, needs to be a powered aircraft solo endorsement.)

  4. Ground School/Instruction-- Upload a copy of the document certifying completion of ground school or ground instruction prior to taking your FAA Private Pilot Knowledge Test to the link in your acceptance email.

  5. FAA Airman Knowledge Test--Upload a copy of your FAA Airman Knowledge Test passing score to the link in your acceptance email.

  6. Wings Support Document--Needed if any of #'s 1 through 5 not accomplished.  Upload a document (non-format specific) answering the below questions to the link in your acceptance email.

    1. What motivated you to apply for the Cadet Wings Program?

    2. Which of the additional documents are you lacking, and what has kept you from completing or accomplishing the item?  Identify the barrier and what steps need to be applied to overcome it. 

  7. Logbook entries--Upload copies of the last 2 pages of logbook flights to the link in your acceptance email.

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