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Finalist Instructions

How to Claim Your Scholarship or ensure your Youth Aviation Initiative Program Enrollment

Preparation 

DEADLINE for all forms and scores to arrive at Civil Air Patrol National Headquarters is 31 May 2019 for all scholarships. However, some Youth Aviation Initiative and financial assistance programs have other deadlines.  Reference your program enrollment or scholarship award notification email for dates and required documents.

1. Respond to the email sent to you directly from Cadet Programs to ensure two-way communication before sending any other documents. 

2. Any application verification documents requested should be sent electronically, using this upload link https://www.dropbox.com/request/3wGmPVWM5b7FhJqQEdpc which also is provided in your email.  Documents sent directly from institutions like your high school, college or ACT College Board may be uploaded or sent electronically to scholarships@capnhq.gov.

3. Label any documents you send as: Yourlastname_CAPID_ItemName.  Ex. Jones_113762_Contract or Jones_113762_FlightPlan

4. For scholarships, we will not send a check until ALL forms are received.  Please email scholarships@capnhq.gov well in advance of the deadline if you encounter any problems obtaining transcripts, ACT/SAT scores, student pilot certificates, medical certificates, etc.  If you do not submit forms on time, your scholarship will be given to another cadet.

Note: If you are using your flight scholarship or financial assistance for payment to attend a Civil Air Patrol National Flight Academy, be sure to send the activity staff notification of your scholarship or program enrollment so they know to hold your slot. It takes up to 2 weeks to send you the check once we receive ALL required documentation. 

Documents to Return 

I. Scholarship Payment Request Form (not applicable for Cadet Lift or TOP Cadet programs)--Complete top portion of the Scholarship Payment Request Form up to "Amount" above the "Purpose" box and upload to the link in your acceptance email. If you are a Cadet Lift or Take-off Program (TOP) Cadet recipient then describe what it is you are requesting reimbursement for.  An example is "Airline ticket to Dayton, OH for 266 National Cadet Competition." The form must be downloaded first, and then filled in before saving and uploading.  Otherwise, it will show up as a blank form when you send it to us.  If you do not have Adobe, please send your mailing address to Lt Col Torres using scholarships@capnhq.gov, and he will create a Scholarship Payment Request Form for you. 

II.  Cadet Lift or Take-off Program (TOP) Cadet Travel

Travel Policy Notes 

Cadet Lift/TOP will reimburse for/book 1 unescorted round-trip ticket to/from the same locations. If airline requires fee for unaccompanied minor, we will pay that fee. Those within 50 NM must drive.  Reimbursement requests may be made at anytime up to 2 weeks after your activity completes, but will not be paid until after date that travel commences.

Air

Our travel reimbursement policy allows members to purchase non-refundable main cabin, basic, economy or similarly discounted/deeply discounted fare tickets.  The lowest-cost ticket with a reasonable travel itinerary which meets arrival/departure criteria for the activity is the basis for reimbursement. Ticket must be purchased a minimum of 21 days in advance.  You also may be reimbursed for 1 checked bag.  You may turn in request for reimbursement (see item II.a.) at any time after purchase and up to 2 weeks after completion of the activity, but we can't process for payment until after travel commences.  

Ground

You may choose to travel by car instead, and we will reimburse for mileage at the rate found on up to the amount of the lowest cost non-refundable 21-day-advance purchase ticket for those who live outside of the local area (50 miles).  You may also travel by train or bus IF the activity staff has indicated they will pickup at those terminals. You will have to purchase bus or train tickets yourself and request reimbursement. You may turn in request for reimbursement (see item II.a.) at any time after purchase and up to 2 weeks after completion of the activity, but we can't process for payment until after travel commences.  

II. a. Travel Reimbursement Request Form (for Cadet Lift or TOP Cadet Programs)--Complete top portion of the Cadet Lift/TOP Cadet Travel Reimbursement Request Form through the "Purpose" box and upload to https://www.dropbox.com/request/3wGmPVWM5b7FhJqQEdpc.  Please type the name of the activity including its course number and location.  The course number is on the NCSAS.com website at the top of the ad for the activity, or you can find it on the preferences tab of your eServices application. The form must be downloaded first, and then filled in before saving and uploading.  Otherwise, it will show up as a blank form when you send it to us.  If you do not have Adobe, please send your mailing address to Lt Col Torres using scholarships@capnhq.gov, and he will create a Cadet Lift/TOP Reimbursement Request Form for you. Reimbursement requests may be made at anytime up to 2 weeks after your activity completes.

You must also upload a legible receipt(s) for the expense(s).  If traveling by car, include a google map or the like which shows the distance from your point of departure to the activity and back. This map will serve as the receipt to calculate your payment.  It should include the purchase date, name of traveler, itinerary for travel which includes dates and times, departure and arrival airports, and fare class or fare description.  It also must show the paid amount and ticket totals which breaks out fees.

II.b. Booking Travel (for Cadet Lift or TOP Cadet Programs)--Use this link to provide us with details to book your air travel.  In addition, upload, using this link, a photocopy of the front and back of the photo ID you will use to go through security. Here is a link to the TSA website which tells you what forms of ID are acceptable.  Note that children under 18 years of age flying unaccompanied, will need to comply with ID requirements of their airline. We will do our best to accommodate special requests or unique travel needsbut may not always be able to do so.  Staying to see family or departing and returning from different airports is possible,  If the special request costs more, we will book if you pay for the fee/fare above reimbursable costs, or you may choose to book yourself and be reimbursed using form in item II.b. above. 

III. Commitment Statement (not applicable for Cadet Lift or TOP Cadet programs)--Complete the appropriate commitment statement linked on this page and upload to the link in your acceptance email.  (Not applicable for Cadet Lift and Take-off Program (TOP) Cadets)

Academic Scholarship Form Links Flight Scholarship/Program Form Links
Board Of Governors Academic Civil Air Patrol (CAP) Flight $1000
Civil Air Patrol (CAP) Academic  Col Mary Feik Flight
Dr. Ron Hanson Academic Lt Col William E. Hanna, Jr. Memorial Cadet Flight
USAA Academic National Soaring Museum Flight Scholarship
   
  Cadet Wings Commitment Statement

 

III.  Transcripts  (not applicable for Cadet Lift or TOP Cadet programs)--Have your high school or college email or mail your transcripts. It must come from the school or have the school's seal intact. If you are home-schooled, send records available to demonstrate your successful progress in school.  This item should be signed by the person/institution responsible for your attendance.

Civil Air Patrol NHQ
Attn: Cadet Programs CadetInvest
105 South Hansell Street
Maxwell AFB, AL 36112
 

IV.  ACT or SAT Scores  (not applicable for Cadet Lift or TOP Cadet programs)--Send SAT or ACT results to verify what you reported in your application. 

SAT college code    3910
ACT college code    5534

You do not have to send in your SAT/ACT scores, if one of the following applies

  1. You have received a CAP Scholarship in the past 2 years and your SAT/ACT scores have not changed;

  2. Your school posts your SAT/ACT scores on your transcripts; or

  3. You selected "NOT TAKEN" or  "1549 or lower" for SAT or "21 or less for ACT" on your scholarship application.

V.   Additional Documents for Flight Scholarships  (not applicable for Cadet Lift or TOP Cadet programs)

  1. Flight Training Plan Update--Describe how you plan to use the flight scholarship with details.  You may use the one submitted during application, but update it and be specific.  Who will you fly with if getting instruction, where will you fly, how often, estimated time you will complete the certification you are working towards, etc. Upload to the link in your acceptance email.

  2. 3rd Class Flight Medical Certificate-- Upload a copy of your 3rd Class medical certificate, if you are progressing towards a pilot certificate which requires a medical.  Not required if you are using funds to attend or take an online ground school.  Upload to the link in your acceptance email.

  3. Student Certificate (or applicable pilot certificate)--If you are using funds for flying, upload a copy of the front and back of your Student Pilot Certificate or applicable pilot certificate to the link in your acceptance email.

VI.   Additional Documents for Cadet Wings Program (not applicable for Cadet Lift or TOP Cadet programs)

  1. Student Pilot Certificate--Upload front and back copy of your Student Pilot Certificate to the link in your acceptance email.  

  2. FAA Medical Certificate--Upload front and back copy of your FAA Medical Certificate to the link in your acceptance email.

  3. Solo Endorsement--Upload a copy of your most recent solo endorsement to the link in your acceptance email. (If you are pursuing a Single Engine Land (SEL) rating, needs to be a powered aircraft solo endorsement.)

  4. Ground School/Instruction-- Upload a copy of document certifying completion of ground school or ground instruction prior to taking your FAA Private Pilot Knowledge Test to the link in your acceptance email.

  5. FAA Airman Knowledge Test--Upload a copy of your FAA Airman Knowledge Test passing score to the link in your acceptance email.

  6. Wings Support Document--Needed if any of #'s 1 through 5 not accomplished.  Upload a document (non-format specific) answering the below questions to the link in your acceptance email.

    1. What motivated you to apply for the Cadet Wings Program?

    2. Which of the additional documents are you lacking, and what has kept you from completing or accomplishing the item?  Identify the barrier and what steps need to be applied to overcome it. 

  7. Logbook entries--Upload copies of the last 2 pages of logbook flights to the link in your acceptance email.

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