Activity Director Resources

National Cadet Special Activity (NCSA) Activity Director Resources

Timeline Resources
General Guidance
Cadet Programs Resources
Financial Management Resources
Administrative Resources
Safety Resources
Public Affairs Resources

NCSA, CSA & NFA Director Webinar Training for 2027

2027 Schedule Posted Below

Please save the following dates for activity director and staff training. You will receive a calendar invitation with the Teams link. All webinars take place at 1900 Central Time.

Activity Directors are expected to attend each training webinar. In the event an AD cannot attend, the Deputy Activity Director should be there.

Please invite your staff to these training webinars. It's crucial that Finance, Safety and Public Affairs be invited to and attend their specific training webinars. However, you are encouraged to forward the calendar invite your senior staff to any of these training webinars throughout the season.

All training will be recorded and posted below. * indicates last year's recording.

Title	Date	Time	Recording	Audience	Slides
#1 Kickoff Activity Director Training	Nov 8, 2026	1900 CT	Link to recording	NCSA, CSA & NFA Directors	Link to slides
#2 Activities Safety & Risk Management	Dec 6, 2026	1900 CT	Link to Recording*	NCSA, CSA & NFA Directors, Activity Safety Officers and Health Services Officers	Link to Slides
#3 Financial Management	Jan 3, 2027	1900 CT	Link to Recording*	NCSA, CSA & NFA Directors and Finance officers	Link to Slides
#4 Slotting in Registration Zone	Feb 7, 2027	1900 CT	Link to Recording*	NCSA, CSA & NFA Directors and any staff that assists with slotting communication and reports	Link to Slides
#5 Cadet Protection	Mar 7, 2027	1900 CT	Link to Recording*	NCSA, CSA & NFA Directors and Staff	Link to Slides
NFAs Only WMIRS Training	Apr 4, 2027	1900 CT	WMIRS Handout	NFA Directors and those who manage WMIRS mission data
#6 Public Affairs	Apr 25, 2027	1900 CT		NCSA, CSA & NFA Directors and PAs	Link to Slides

Timeline Resources

Timeline - Winter 2027 Activities (Dec 2026-April 2027)
Timeline - Summer 2027 Activities (May-Aug 2027)

General Guidance

Program Administration
Activity Director Selection and Expectations
Activity Staff Selection Best Practices
Cadet Special Activity (CSA) Accreditation

PDF

Transportation
Staff Training
Guests and Visitors

PDF

Uniform Standards and Disciplinary Action
Early Dismissal
Base Access
Working with CAP-USAF
Graduation

PDF

Cadet Programs Resources

CAPR 60-1 Cadet Programs Management
CAPR 60-2 Cadet Protection Program

Financial Management Resources

Creating your Budget Fundraising	PDF
Contracts Large Purchases Ratification	PDF
Activity Credit Card Expectations Cash Tuition Refund Policy Tracking Actual Expenses	PDF
Other Financial Information and Forms	Activity Budget Template (xls) Activity Reimbursement Request Form Activity Advance Request Form Activity Advance Certification Form Credit Card: How to Attach Receipts Credit Card: How to Certify Online Credit Card: Aircraft EFS Instructions Direct Deposit Authorization Form Tax EIN IRS Letter Tax State Exemption List

Administrative Resources

Files and Continuity Equipment Request After the Activity Awards Overview	PDF
CAP Forms and Regulations	CAPF 120 Award Recommendation CAPR 39-1 Civil Air Patrol Uniform Regulation - Hot Weather Uniform Memo (June 2025) CAPP 39-3 Awards Made Easy
Certificate Templates	Certificate - Student Certificate - Staff Certificate - Speaker
Survey Links	Post-Activity Survey - Cadets Post-Activity Survey - Staff
Templates	After Action Report Template Parent-Guardian Info Letter Template Sample Email Messages to Participants Welcome Letter Template - NCSA, CSA

Safety Resources

Cadet Protection
Required Staff Training (RST)
Safety
Cadet Medication Management
Cadet Health and Well-being

PDF

Communications Expectations

Communications Best Practices with participants, parents, and echelon leadership

PDF

Public Affairs Resources

Website Activity Page
CAP Cadet Programs Marketing Tools
Photos, Videos and Social Media

PDF

Other public affairs and marketing resources

CAPP 150-12 Encampment and NCSA Marketing Playbook
CAPR 190-1 Civil Air Patrol Public Affairs (includes ICL 25-01)
Public Affairs Templates

Registration Zone for NCSA/CSA/NFA Activity Directors

Best practices for managing Registration Zone for NCSA/CSA/NFA Activity Directors

PDF

For NFAs:

O-Plan Template (update forthcoming)